Sample Suite · Tenant build-out

Office/retail tenant improvement · 3,200 sq ft · 2 rooftop units, 10 tons · ducted supply + return · lay-in ceiling · 1 story

Estimate total$94,067

Material$47,289incl. waste + tax

Labor$29,064276.8 hrs @ $105/hr

Cooling10 tons2 x 5-ton RTUs, 22 supply outlets

Summary

Item	Amount
Material and equipment (from takeoff, page 3)	$43,914
Waste factor, 8% on duct, flex and insulation ($8,547)	$684
Sales tax on material + waste, 7% sample rate (permit, crane and TAB not taxed)	$2,691
Labor, 276.8 hrs at $105/hr loaded	$29,064
Direct cost	$76,353
Overhead, 12%	$9,162
Profit, 10%	$8,552
Bid total, Division 23 HVAC	$94,067

All prices on this page are sample prices. On real jobs, labor rate, sales tax, overhead and profit are set to your numbers. You get the Excel file with live formulas, so you can change any rate and the total updates.

What's in your package

Marked-up plan sheets (page 2): every unit, duct run, diffuser and grille tagged, with supply and return color-coded, so you can check each count against the drawings.
Quantity takeoff by CSI section, with the plan reference for each line (page 3).
Priced estimate with material and labor split out, in an editable Excel file.
Assumptions and exclusions in writing (page 4), so there are no surprises on bid day.

Reviewed before delivery: every takeoff is checked by our in-house general contractor, estimator and engineers. One round of revisions included.

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SAMPLE · NOT A CLIENT PROJECT

SQUARE & LEVEL

Estimating · Nationwide

Sample Suite · HVAC
Estimate SL-SAMPLE-23

Marked-up plan sheet M-1

HVAC plan with ceiling outlets. Rooftop units on the roof are shown dashed; every main, runout, diffuser and grille is traced; yellow tags are the line numbers on page 3.

Color / mark	Meaning	Measured
━ heavy blue / ┅ heavy red	Supply mains / return mains, galvanized rectangular	860 LBS / 420 LBS
─ thin blue / ┄ thin red	Flex runouts: 8" and 6" supply / 12" return	220 + 50 LF / 70 LF
⊠ SD-1 / SD-2 · ▯ LD-1	Supply diffusers 24x24 / 12x12 / linear slot	15 / 4 / 3
▤ RG-1	Return grilles, 24x24 perforated	7
┃ damper bar	Opposed-blade volume dampers in mains (spin-in dampers at all 22 outlets)	4 / 22
EF · T	Exhaust fans with 6" duct to roof / thermostats	2 + 30 LF / 2
┈ green / ● yellow tags	Condensate drain to roof drain / takeoff line numbers, matching page 3	60 LF / 20 tags

Drawing simplified for this sample. On real jobs we mark up your actual PDF sheets and deliver them with the estimate.

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SAMPLE · NOT A CLIENT PROJECT

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Sample Suite · HVAC
Estimate SL-SAMPLE-23

Quantity takeoff + pricing

CSI	Description · plan reference	Qty	Unit	Material	Hrs	Labor
EQUIPMENT
23 74 13	RTU-1, -2: 5-ton packaged gas/electric RTU, 2,000 CFM, economizer · M-1 · tag 1	2	EA	$19,700	28	$2,940
23 74 13	Roof curb, 14" insulated, with duct transition · M-1 · tag 2	2	EA	$2,300	12	$1,260
01 54 19	Crane and rigging, 1 day with operator · —	1	LS	$2,600	8	$840
DUCTWORK & INSULATION
23 31 13	Supply mains, galv. rectangular, 24x12 to 12x8, with fittings · M-1 · tag 4	860	LBS	$3,741	56	$5,880
23 31 13	Return mains, galv. rectangular, 22x14 to 16x10, with fittings · M-1 · tag 5	420	LBS	$1,827	27.4	$2,877
23 31 16	Flex duct, 8" insulated R-8, runouts to SD-1, LD-1 · M-1 · tag 6	220	LF	$924	11	$1,155
23 31 16	Flex duct, 6" insulated R-8, runouts to SD-2 · M-1 · tag 7	50	LF	$170	2.6	$273
23 31 16	Flex duct, 12" insulated R-8, return drops to RG-1 · M-1 · tag 8	70	LF	$427	4.2	$441
23 33 13	Spin-in collar with volume damper, one per outlet · M-1 · tag 9	22	EA	$528	8.8	$924
23 33 13	Opposed-blade volume damper, in mains · M-1 · tag 10	4	EA	$580	4	$420
23 07 13	Duct wrap, 2" FSK R-6, supply + return mains · M-1 · tag 11	1,080	SF	$1,458	32.4	$3,402
23 31 13	Hangers, sealant, accessories allowance · —	1	LS	$640	0	$0
AIR DISTRIBUTION
23 37 13	SD-1, 24x24 lay-in square diffuser, 4-way, 8" neck · M-1 · tag 13	15	EA	$1,230	12	$1,260
23 37 13	SD-2, 12x12 square diffuser, 6" neck · M-1 · tag 14	4	EA	$224	3.2	$336
23 37 13	LD-1, linear slot diffuser, 2-slot, 4 ft, with plenum · M-1 · tag 15	3	EA	$705	4.8	$504
23 37 13	RG-1, 24x24 perforated lay-in return grille, 12" neck · M-1 · tag 16	7	EA	$518	5.6	$588
EXHAUST
23 34 23	EF-1, -2: ceiling exhaust fan, 110 CFM, backdraft damper · M-1 · tag 17	2	EA	$590	6	$630
23 31 13	Exhaust duct, 6" round galvanized, fan to roof · M-1 · tag 18	30	LF	$255	3.6	$378
23 34 23	Roof cap, 6", with damper and flashing · M-1 · tag 19	2	EA	$270	3	$315
PIPING & CONTROLS
23 21 13	Condensate drain, 1" PVC sch 40, trap, to roof drain · M-1 · tag 20	60	LF	$228	7.2	$756
23 09 33	Thermostat, 7-day programmable, with remote sensor · M-1 · tag 21	2	EA	$620	4	$420
23 09 33	Thermostat cable, 18/8 plenum rated · M-1 · tag 22	260	LF	$169	5	$525
GENERAL
02 41 19	Demo existing ductwork, diffusers; disconnect RTUs · —	1	LS	$0	18	$1,890
23 05 93	Test, adjust and balance, certified TAB agency (sub) · —	1	LS	$2,850	4	$420
23 05 00	Startup, charge check, filters, owner instruction · —	1	LS	$180	6	$630
01 54 00	Scissor lift rental, 1 week · —	1	LS	$480	0	$0
01 41 26	Permit allowance (verify with local fee schedule) · —	1	LS	$700	0	$0
	Totals			$43,914	276.8	$29,064

Sample prices. Labor at $105/hr loaded. Waste, sales tax, overhead and profit are added on page 1. Tag numbers point to sheet M-1, page 2.

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SAMPLE · NOT A CLIENT PROJECT

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Sample Suite · HVAC
Estimate SL-SAMPLE-23

Assumptions

Plans: architectural A-1 to A-3 and mechanical M-1, sample set. Any addendum after this date is not included.
International Mechanical Code and the energy code as adopted by the local authority having jurisdiction; outside air per the design ventilation schedule.
Two existing rooftop units are removed and replaced with new 5-ton units on new curbs at the existing roof openings. Roof structure is adequate for the new units.
Ducted supply and return above a 2x4 lay-in ceiling at 9'-0" with open access. Diffusers and grilles are basis-of-design allowances by type tag; substitutions are priced as a change.
Duct weights figured from the drawn sizes and lengths, 26–24 ga per SMACNA, with fittings included in the weight.
Sample rates: labor $105/hr loaded, 7% sales tax, 8% waste on duct, flex and insulation, 12% overhead, 10% profit. On real jobs these are set to your numbers.
Normal working hours. One crane day. Inspections: rough-in, above-ceiling, final.

Exclusions

Gas piping and gas connections to the rooftop units (by plumbing); line-voltage power and disconnects (by electrical).
Roofing tie-ins and roof patching beyond the curb and roof-cap flashing included above; structural framing or reinforcing.
Fire/smoke dampers and duct smoke detectors (none shown; units at 2,000 CFM), building automation or DDC controls.
Kitchen hood, specialty exhaust, and supplemental cooling for the IT room.
Core drilling, ceiling removal and replacement, and patching or painting of walls and ceilings.
Engineering, permit drawings, as-built drawings, overtime or after-hours work, and payment and performance bonds.

How to order your estimate

Step	What happens
1. Send your plans	Email PDF drawings and specs to bids@squareandlevelfl.com and include your bid due date.
2. Fixed quote in 2 hours	We reply with the price and delivery time before any work starts.
3. Estimate delivered	Marked-up sheets, takeoff and Excel estimate, usually within 24–48 hours.
4. One revision included	Tell us what changed and we update the numbers.

First estimate 50% off (up to $150). Built by a contractor with 15 years running jobs, plus luxury residential and commercial construction leadership.

This is a sample created to show our format. The project, quantities and prices are illustrative, not a client job or a quote.

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